Privacy policy – Recruitment
The data collected when your application is examined is processed by the Inovalis Group’s human resources department, enabling it to manage the recruitment process for its future employees.
1 – What are the legal bases for processing your data?
The legal grounds for this processing are pre-contractual measures for the conclusion of an employment contract, consent and/or legitimate interest (CV library) and, where applicable, compliance with a legal obligation.
2 – What is the purpose of processing your data?
The purpose of the processing carried out by the human resources department is to manage the Inovalis Group’s recruitment process, to complete compulsory formalities and to supply the administrative file of successful candidates.
If you wish, the information you provide may be added to our CV library or used to respond to other job offers.
3 – What categories of data are collected and processed by the Group?
To meet the above-mentioned purposes, only personal information that is strictly necessary to assess your suitability for the job offered or to measure your professional skills will be requested during the selection phase.
To this end, we will ask you for data relating to the qualifications you have obtained, your professional experience, and your professional skills and aptitudes in relation to the position offered. Failure to provide this information will make it impossible for you to take part in the recruitment process.
In the event that your application is accepted for the conclusion of an employment contract, we will ask you for the information and supporting documents required to complete the compulsory formalities.
The provision of this information is a condition for the conclusion of the employment contract for successful candidates.
In addition, the provision of certain categories of information and supporting documents (e.g. civil status, address, social security registration number, residency status, etc.) is mandatory for successful applicants. Consequently, failure to provide this information will make it impossible to conclude an employment contract.
4 – How long is your data kept?
Data is kept for as long as is necessary to complete the recruitment process.
Data concerning successful candidates will be included in their administrative file and will be kept for the period applicable to this file, i.e. up to five years after the end of the employment relationship.
After obtaining their consent, where appropriate, the data of unsuccessful candidates for the employment contract will be kept exclusively for the purpose of supplying a CV library and, if the opportunity arises, to offer them new employment opportunities, for a period of two years.
Data concerning unsuccessful candidates may be kept in an intermediate archive for evidential purposes, in order to protect against any legal action, for a period of five years.
5 – Who has access to the data collected during the examination of your application?
Your application is treated as confidential. The only people who have access to the personal data contained in your file are the managers of the departments concerned by your application (recruitment officers, managers, etc.).
In the event of a positive outcome to the recruitment process, in order to finalise the recruitment, the Human Resources department will be required to pass on some of the information collected to the organisations informed of your recruitment, in particular the Social Security, the occupational health service, the pension funds, the mutual insurance and provident funds as well as our broker relating to these organisations.
6 – How do you secure the data you collect?
We are aware of the importance of protecting your personal data, in particular the potential consequences of a data breach.
This leads us to take all necessary measures to preserve the security and confidentiality of the data and, in particular, to prevent it from being damaged, disclosed or accidentally accessed by unauthorised third parties.
To this end, we implement all appropriate technical and organisational measures to guarantee a level of security appropriate to the risks.
We also ensure that any subcontractors we use guarantee a level of protection for your personal data at least equivalent to that which we impose on ourselves.
7 – What are your rights and how can you exercise them?
You have the right to access your personal data, to ask us questions about it and to rectify incomplete or inaccurate data.
You also have the right to have all or part of your data deleted if your data is no longer necessary for the purposes for which it was collected or processed, or you object to processing for which we have no compelling legitimate reason.
In addition, you have the right to restrict the use of your data to one or more processing operations while we re-establish the accuracy of your data or establish whether your request to object is admissible, to restrict the use of your data, to withdraw your consent to processing where appropriate, and to request the portability of your data.
Finally, you have the right to define general and/or specific directives concerning the fate of your personal data and the way in which you wish your rights to be exercised after your death.
If you have any questions about the protection of your data or wish to exercise your rights, you can contact the Data Protection Officer (DPO) of the entity for which you are applying:
- Inovalis: dpoinovalis@inovalis.com
- IAF: dpo-iaf@advenis.com
In the event of difficulties, you may submit a complaint to the Commission nationale de l’informatique et des libertés: CNIL, 3 place de Fontenoy, TSA 80715, 75334 Paris Cedex 07.
8 – Further information
Would you like more information from the Human Resources Department?
Please send your request to drh@inovalis.com